Plantation Depot Management System

A delivery ticket captures the supplier, transporter and land owner against a load: droppers and laths in bundles by length, poles individually by length and diameter class. The system prices the load automatically from each party's own agreed rates as it's captured — pay calculated on accepted quantity, never delivered — and shows the supplier's and the transporter's payable separately.

Tickets save as drafts in the field and complete later; completing a ticket is the point of no return that feeds yard stock and opens the money owed. GPS of the loading site can be captured and prints on the ticket.

Customer invoices priced from each customer's own sell rates, per metre or per m³ on a global basis toggle — poles always price per m³ via the industry conversion factor table. Stock and pricing are checked server-side at creation, with a deliberate override for overselling — because sometimes the yard genuinely knows better than the book.

Print/PDF and Excel export built in, on a branded letterhead pulled from Settings.

Both sides of the money, deliberately shaped differently because the business treats them differently. Customer invoices take part-payments or a one-tap "paid in full", with a clear-and-re-enter undo. Supplier tickets settle in full monthly, so they're a single "Settled" tap with an undo.

Both dashboards carry a live outstanding figure that survives the month-end rollover — what's owed doesn't stop being owed because the calendar turned.

A live stock position — bundles by product and length, poles as m³ — fed automatically by Timber In and drawn down by Timber Out, with a count-based correction screen in Settings for when the physical count disagrees with the book.

Every correction is written to an audit log with a reason attached.

A one-tap daily register — At work, Depot, Other, Remote — with per-day extras: truck offloads, operator hours, truck-loading by product, and harvest piecework by bundle. Pay computes from the register: hourly work at each employee's daily rate ÷ 9, loading at fixed hours per truck type, offloads at a flat rate per occurrence, harvest at per-bundle piece rates, operator hours at their own separate rate.

Monthly pay runs are reports rather than transactions — they can be regenerated as often as the office likes and only lock on finalisation. Payslips print individually or in batch, and export to Excel.

The depot's internal shop, where staff buy against their wages. Products priced as latest cost plus markup — so a restock reprices automatically — orders taken against employees, a consolidated pick list, and a delivery step that is what actually commits the money.

A low-stock shopping list surfaces on both dashboards, and loans are handled as an open-amount product so they settle through payroll like everything else.

Tank restocks with price per litre, per-vehicle fill-ups costed automatically at the current price, automatic L/100 km consumption tracking per vehicle, and a tank gauge with a configurable low-level warning.

A specialised service the depot sells, tracked with its own rates and settlement balance and netted off the supplier's payable. Captured inside the Timber In ticket on the tablet, but a separate top-level screen on the desktop — the two platforms deliberately differ, because the field captures it as part of a load while the office reconciles it as its own line of business.

Business identity and banking (both print on invoices), logo upload, the full party register with per-party rates — suppliers, land owners, transporters with their truck lists, contractors, customers — pole conversion factors, Remote Assistance rates, invoicing basis, diesel tank configuration, yard stock corrections and backup downloads.

Archiving rather than deletion wherever a party appears on historical paperwork, so old documents never break.